GENERIC EVENT QUESTIONS:
Where is the venue? We work with local farmers and landowners in the Titchfield area in Hampshire, the New Forest and elsewhere . We have worked hard to establish a perfectly placed patch of land, a stone throw away from the beautiful Meon Shore and Titchfield Haven National Nature Reserve and in the beautiful New Forest National Park. Alternatively, we can bring our venue and expertise to your choice of land.
How many car park spaces are there? We have parking available on our sites. We promote car sharing and bus services for larger events in keeping with our environmentally friendly ethos! Guests are requested to drive and park their cars responsibly.
What is the size of the field and capacity of your venue? The green fields are many acres with some lovely trees and colourful crops. Capacity depends on what you want to do and the structure you choose to hire from us for your event. We can cater for the small and personal to the large and corporate.
Do you have toilets? Yes. For the 2018 season we have a rustic converted horse box with porcelain seats and hot water. We may also provide standard portaloos if necessary. Sorry, we do not yet provide disabled toilets as standard; please talk to us and we will hire in disabled toilet facilities on request. We can of course work with you should you have other requirements.
What size are you tents / marquee?
Bell tents: 5m diameter, seat 20, sleep 4-6.
Large bell tent: 7m diameter, seats about 30.
Marquee: Traditional petal pole marquee 12x18m, seats over 120. We have a brand new marquee for the 2018 season which will be available from April.
What about if it rains / snows? You can never predict the great British weather! We won’t let rain dampen your spirits. It’s best for you and your guests to be prepared so if it looks like it’s going to be very soggy then maybe suggest everyone brings wellies and a brolly. Our tents and marquee are of the highest quality and will keep the elements out. For extreme weather like snow we will take extra precautions. We can provide wood burners for the Bells Tents during colder spells and winter months to keep you cosy. Whats’s more, a rainy day and dark clouds can provide you with a dramatic backdrop for photos especially as night falls.
What about extreme weather / very high winds? Please read our Terms & Conditions carefully. If winds are predicted to be above a safe level for the marquee and/or bell tents to be up then we reserve the right to take them down or not to erect them. This is for the safety of all involved.
Are the tents and marquee heated? Our new marquee will be up when the weather starts improving so heating is not supplied and shouldn’t be needed. Our large Bell has the option of a wood burner as do our deluxe glamping bells for weddings.
Do you have WIFI? You’ll probably live without it for a day…enjoy the views!
Can we have fireworks, Chinese lanterns etc? Sorry, fireworks, Chinese lanterns and similar are not permitted. We are surrounded by thatched roofs, working farms and animals. This ruling is in line with recommendations from the Country Land Association.
What is the disabled access like? We are looking to improve access all the time. Please discuss with us and will endeavour to help in any way we can.
Is there a smoking area? Yes. We ask our guests to smoke/vape in the designated smoking area only. Please dispose of butts in the metal bins. Smoking and vaping is strictly prohibited inside the bells or marquees.
Do you have accommodation? For weddings we have bell tents available which will be decorated to deluxe glamping standard – we can even provide a wood burning stove if you give us notice! To book please go to Wedding Guest Glamping Online Booking
There is also plenty of local accommodation available for you and your guests; please ask us.
Which taxi ranks can I use? It depends which site we are at! For Titchfield in Hampshire. Fareham is 10 mins away with Southampton, Portsmouth and Winchester a short drive. There are many local taxi companies to choose from.
Can we have candles? Candles may be used in our Bells provided appropriate caution is taken. For our large events we will provide you with ample and appropriate lighting to set the mood. Fire pits may be part of the site or your package but these are monitored and subject to risk assessments.
Can we bring our dog? …or other animals? Sorry but no. We are surrounded by livestock whose welfare must take priority.
CAMPING / GLAMPING
Do you offer camping / glamping? Please keep an eye on our website! We will be opening luxury glamping at certain times of the year. For weddings, guests can hire glamping bells – please book at Wedding Guest Glamping Online Booking.
What do you offer and when are you open for weddings? Please see our dedicated wedding page. In short, we offer a unique, rustic venue for your reception and evening party with glamping bell tents available for your guests. Please contact us about your requirements. Check with us for any late availability or winter wedding options. Want a small intimate function? No problem, get in touch and you could use our large bell tent that seats 30.
What is the complimentary bell tent like and for? As part of your wedding ‘Kiss Package’ you will have use of one of our deluxe bell tents. You may want some space for a rest, to get changed or touch up your make up. Of course, you may want to stay the night and see your friends and family in the morning. If it’s winter (or still not height of summer) your deluxe bell will have a log burner to add to the ambience and keep you warm.
Can I get married on site? Sorry – We do not currently offer this but please speak to us and we will try our very best to make your day exactly how you want it. We aim to help you celebrate your marriage in style within our beautiful setting after the legal aspects have been completed!
Please visit https://www.gov.uk/register-offices
Can we have an outdoor Celebration or Humanist Ceremony? Yes, this is something we’d love to help you with. Please discuss with us and consult https://humanism.org.uk/ceremonies/non-religious-weddings/faqs/
Will ours be the only wedding at your venue on our wedding day? Yes. You will have use of the venue the day before to set up and all day of your wedding. The day after will be for clear up!
Do you offer the option of a marquee or tipi? We have our own very high quality marquee which we are sure you’ll love. If you are set on a tipi then please discuss this with us as we work with several companies, please be aware that tipis aren’t cheap to hire. Additionally, we may not be able to take our marquee down during peak season but there’s lots of room…
When can we have access to begin setting up, decorating etc? You can have access to the day before your wedding or earlier by arrangement in most cases.
Can I arrange for things to be delivered for my wedding? We can accept deliveries for you and here to help, just let us know.
What time do you suggest my wedding should be? This is obviously up to you! However, you and your guests will wish to enjoy our venue for as long as you can. You will wish to avoid your guests hanging around getting hungry whilst you are having your photos taken and you may not have food arranged until later. It’s complicated this wedding planning – give us a shout, its what we do!
Your evening guests could arrive around 7.00pm. Don’t worry the bar will be open..
Ultimately, we are here to help you to achieve what you want. It’s your day and we will always try to help.
What kind of tables and chairs do you provide? Natural wood rectangular tables and benches for all your guests. They seat 8 at a table and we have 20 available with 40 benches.
Table linen, Napkins, table decorations, table flowers and lights, chair covers, seating plan and name cards? This can be provided if you need it. Please discuss with us your requirements. Please look at ‘extra kisses‘ for some ideas of our other services.
What type of crockery and cutlery do you have? We have various crockery and cutlery, some new, most vintage. If you have other ideas please let us know and we will do our best to meet your requirements.
Is there a table available for presents? We can put a side table up for you in the marquee for guest book, presents, etc.
Can we decorate the marquee to suit our theme? Of course! Every client has their own ideas on decor. We do ask Clients to be respectful of our property and any damage must be paid for. Please talk to us and we will help you to set the theme how you want it!
Can we have confetti? Sorry, we do not allow plastic confetti for environmental reasons, biodegradable is fine.
Can we have helium balloons? Yes, lovely. Please take care of our environment and don’t release them outside, ultimately creating rubbish in our countryside.
Any games for us…i mean the children? You are going to love our site and the adults probably more! We have a wide variety of games that may be out including large Jenga-style activity, a large Connect Four, wellies for welly wanging, rope swings for all ages, build-a-den…
Do you have props we can use? We have a range of different props for great photos, but ultimately the best prop is the countryside!
Do you have any high chairs we can use? Please liaise early – we may be able to provide.
Can my photographer come to look around? Yes, as long as they make an appointment in advance of their arrival so we are about.
Let’s talk music: We have a sound system, lights and laser! – all you need to do is plug in an ipod or similar. Music will have to be off by midnight – it’s time for bed anyway 🙂
If you would like a DJ or live music then they must adhere to our noise levels. If you arrange for alternatives, please ensure to provide their relevant insurance documents. We work with some excellent acoustic musicians, please ask. We will need to confirm electrical requirements too!
Can I have a bouncy castle? If you are planning to have any additional entertainment such as a bouncy castle, casino tables, etc. we will need relevant insurance, health & safety certificates, etc in advance.
How much? How much will my wedding cost? We believe that you should be able to determine the rough cost of your event easily so that you can make an informed decision. We do not hide costs and we remain adamant that our charges remain fair and very competitive. There is of course a vast variation in requirement that we cannot predetermine. Just tell us your plans and we’ll happily work out the price for your particular requirements. Have a look at ‘Weddings‘ and ‘The Kiss Package’ for rough costs. ‘Extra Kisses‘ available, all very reasonably priced.
How do I book? Check availability and then get contact us. After discussion about your requirements we will send you through a deposit invoice, T&Cs, Client information form. When you have paid your deposit then your date is confirmed.
How much is the deposit? 25% of your ‘Kiss package’.
We cannot give any advice on insurance matters but you may wish to consult with an insurance broker regarding wedding insurance.
When do I have to confirm final numbers? We need an idea of your final numbers one month prior to your wedding date and actual final numbers need to be confirmed at least 7 working days before your wedding.
How long can you provisionally hold a date for us? Our venues are popular, we can provisionally hold a date for you for 7 days.
What’s the deal with the hog roast? We work with local high quality butchers to provide this popular meal. Unfortunately for obvious reasons we can’t accommodate prior tasting of our hog roast :).
Can we bring our own caterers in? Of course. It will be the Client responsibility to ensure relevant insurance, certification and qualifications.
Drink – we will want some (or quite a bit).
Our fully licensed converted horsebox pay bar will be available; this not only provides you and your guests with chilled beverages throughout the day, it also provides a fantastic feature and prop for those all-important photos! Prices are comparable to pubs / restaurants and open till late.
We can supply wine on the table, welcome drinks, champagne for everyone..please discuss with us your requirements.
Can we bring our own drink? Yes. There will be a corkage fee. Please discuss early.
Can we taste the wine before we select it? Yes, for an additional charge, you can purchase any of the wines from us.
What drinks have you got? We work closely with our local (and famous) brewery – Bowman Ales, maker of the superb ‘Swift One’ and have barrels of Ales. We will have lagers, ciders, red & white, prosecco, champagne, spirits, bottled water, soft drinks…